Speaker's Parliamentary Placement Scheme 2019

The Parliamentary Estate London  |  Permanent

Salary: £20,572 (Equivalent to London Living Wage)

Ref: 6552

Contract: 9 months from 30th September 2019
Location: The Parliamentary Estate Central London as well as Constituency offices
Reports to: Primarily to the MP, however, this can be delegated to a member of staff within the MP’s office
Hours: 37.5 hours/week (some evening work may occasionally be required)

Duties and Responsibilities
Please note that this list is not exhaustive and duties will vary depending on the MP office successful candidates are assigned to. All successful candidates will be office based in Westminster with some visits to MP’s constituencies. The role will revolve heavily around general office administration.
• Diary management including arranging meetings for MPs and replying to requests
• Undertaking research and writing short briefings
• Taking minutes in meetings
• Drafting letters to constituents, other MPs, Peers, charities, businesses
• Managing MP’s letter, email and telephone correspondence
• Support for events including booking rooms, inviting guests and speakers
• Attending meetings with MPs and Parliamentary Assistants
• Attending training sessions with the House of Commons
• Supporting administration of events such as invites and guest lists
• Other general ad-hoc administrative tasks
• Attending developmental sessions with Diversity and Inclusion including masterclasses and workplace visits

Person Specification
What we are looking for people who demonstrate all of the following qualities: Resilience, Trustworthiness, Tact & Diplomacy, Agility and a Passion for politics

Resilient
• You will be able to work in a challenging & high-pressure environment with frequent changes to your workload and schedule
• You will need to be able to work collaboratively with different types of people
• You will respond receptively and positively to feedback
• You will be able to remain calm and cope with setbacks and challenging situations in a professional manner

Trustworthy
• You will understand the importance of the reputation of Parliament, the Scheme and the Member you work for, and will always act in its best interest
• You will be dealing with highly confidential information and must be trusted to act in accordance with information security guidelines
• You will be able to prioritise your team’s needs and meet your deadlines
• You will be able to work independently and at times with minimal guidance

Tact & Diplomacy
• You will be able to work with individuals who may have differing opinions and beliefs demonstrating how to respectfully communicate with these people
• You will be able to deal with challenging queries from constituents and other stakeholders & understanding how to communicate sensitive information

Agility
• You will need to be able to transition effectively from working in a small office environment to the very large and complex organisational structure of Parliament
• You will be able to deal with frequent changes to plans and priorities with efficiency
• You will be able to manage conflicting schedules and to adapt to the ever-changing political landscape and environment.

Passionate
• About UK politics, with up-to-date knowledge of current affairs
• About being part of the scheme.
• We are looking for someone committed to developing their skills and knowledge, who can become an advocate for the scheme.

Essential experience
• Experience of work either through volunteering, paid part-time or full-time work, or other

Application Instructions:

All applications must be submitted via the Step portal, CVs will not be accepted. A supporting statement should be included in the Personal Statement box (which can be expanded on the screen). This should be well written and accurate, explaining why you are interested in and suitable for the Speakers Parliamentary Placement Programme, taking in to account the requirements set out in this job advert. In particular, it should demonstrate that you are excited by politics. This could be evidenced by participation in political or community-related activities or by the fact that you have studied politics, public services, economics or a related subject. You may have been involved in a campaign or blogged about your interest in this area.

We will also look for you to demonstrate that you are agile, resilient and able to work in a fast paced changing environment.

Successful applicants will be subject to the Social Media policies of Members’ staff. As such, applicants should ensure that their social media representation online is appropriate to a high profile role.

Successful candidates will need to complete a comprehensive security check in order to gain full access to Parliament.

The Speaker’s Parliamentary Placement Scheme welcomes enquiries and applications from everyone who does not have access to the traditional routes into Parliament. Black, Asian, Minority Ethnic people and those with disabilities are currently underrepresented and are encouraged to apply.

Eligibility

Applicants must be eligible to work in the UK and / or hold a valid visa to cover the duration of the internship (September 2019 – July 2020).

Security

Successful candidates will be required to complete pre-employment checks which include security vetting to Counter Terrorist Check (CTC) level. Applicants who have resided outside of the UK for a total of more than two of the last five years are not usually eligible for vetting.

Reasonable Adjustments

Step and the House of Commons are Disability Confident Committed employers. The House of Commons is a Guaranteed Interview Employer. If you require any additional assistance or adjustments during the application or interview process, please get in touch with Sam Miles on 0115 8718740 or email HofC@step.org.uk

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